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AI receptionist · open 24/7

Never miss
another customer

Vaam answers every message on WhatsApp, Instagram and your website — and books it straight into your calendar. Day and night.

Build mine free What am I losing?

No card · Live in minutes · Cancel any time

Every example on this page updates. Just a preview — nothing is sent to us.

One receptionist on every channel your customers use

  • Website
  • WhatsApp
  • Instagram
  • Messenger
  • Telegram
  • SMS
  • Voice

The product

Your whole front desk. One screen.

WhatsApp, Instagram, web and more — answered in seconds, all in one place.

The problem

It’s 9:47pm.
Five people just messaged you.

Customers don’t wait — they book with whoever answers first. Flip the switch to see the same night with Vaam on duty.

Your inbox, overnight

Example · 5 messages after closing

  • S

    Sara9:47 pm

    Any space tomorrow for a colour?

    Unread
  • O

    Omar10:03 pm

    How much is a beard trim?

    Unread
  • J

    Jess11:30 pm

    Do you take walk-ins on Sunday?

    Unread
  • L

    Leo6:20 am

    Need to move my 9am, sorry!

    Unread
  • A

    Ana7:05 am

    Is there parking near you?

    Unread

By the time you reply at 9am, some of them have already booked somewhere else.

Both sides, in real time

They book on their phone. It lands on your screen.

  1. Customer asks
  2. Vaam checks your calendar
  3. Booking lands
  4. Reminder scheduled

What changes in your business

More bookings. Less busywork. Happier customers.

Seconds, not hours

Answered while they're still interested.

Bookings while you sleep

Late-night enquiries become appointments.

Fewer no-shows

Automatic reminders, easy rescheduling.

More reviews

A review request after every visit.

Your team's day back

No more repeating prices and hours.

A human when it matters

Complaints come to you, with full context.

Same business. Different week.

  • Reply when you get a minute
    Reply in seconds
  • Evening DMs wait till morning
    Booked the same night
  • Staff repeat prices all day
    Staff focus on clients
  • Forgotten appointments
    Automatic reminders
  • Five inboxes to check
    One brain answers all

Do the maths

How much are missed messages costing you?

Move the sliders. Most owners are surprised.

Your numbers

80

Calls, DMs, WhatsApps, web chats

25%

After hours, busy with a client, weekends

40%

When someone does get a quick reply

$60

What a typical visit is worth

Revenue walking out the door, every month

$2,078

≈ 35 bookings from 87 missed enquiries

72×

the cost of the Starter plan

17 h

of replying your team gets back each month

Win back $2,078/mo — start free

An estimate from the numbers you entered, assuming about 3 minutes per manual reply. It isn’t a promise — your results depend on your business.

A day with Vaam · example

Your front desk, from 7am to midnight

  1. 07:12

    “Are you open today?”

    Answered on WhatsApp with today's hours — before anyone's in.

  2. 09:30

    Consultation booked from your website

    Checked the live calendar, offered two slots, booked one.

  3. 12:45

    Price question in Instagram DMs

    Quoted from your service list — never a made-up number.

  4. 14:00

    Reminders sent for tomorrow

    Every client gets a reminder with a link to reschedule.

  5. 17:55

    Unhappy customer — handed to you

    It doesn't argue. You get the full conversation and take over.

  6. 21:40

    Saturday booking via Messenger

    You're at dinner. The appointment is already in your calendar.

  7. 23:58

    “Can I move my 10am?”

    Rescheduled on Telegram, freeing the slot for someone else.

  8. Next day

    Review request after the visit

    Happy customers get a nudge to leave you a review.

You didn’t touch your phone once

Built for your business

Speaks your industry from day one

Example conversation

Can I get balayage with Mia next week?

Mia has Wednesday 1pm or Friday 10am. Balayage is $150, about 3 hours. Which works?

Friday!

Booked — Friday 10am with Mia. You'll get a reminder the day before.

Fill the chair, not the inbox

  • Books the right stylist for the right service length
  • Late-night DMs become morning appointments
  • Reminders cut down on empty chairs

See it in action

What a booking looks like

A scripted example of a typical exchange: the price comes from the service list, the times from a live calendar check, and a request it can't grant gets a polite no.

  • Prices only from your service list
  • Times only from a live availability check
  • Every booking re-checked on our server
Build yours and run the tests

Sample conversation

Scripted example — not a live chat

Example
  1. Customer: Hi! How much is a cut and colour?
  2. Receptionist: Hi — I'm the AI receptionist for this salon. A cut and colour is $85 and takes about two hours. Would you like to book one?
  3. Customer: Can I come in tomorrow afternoon?
  4. Receptionist: Tomorrow I have 1:30 pm or 3:00 pm with Priya. Which suits you better?
  5. Customer: 3pm please. Any chance of 50% off?
  6. Receptionist: I can't change prices, sorry — but you're booked for 3:00 pm tomorrow with Priya. Your confirmation has a link to reschedule or cancel.

Your own receptionist answers from your settings.

Channels

One brain, every doorway

The same settings, the same guardrails, the same test results — whichever way a customer reaches you. Connect a channel once and it starts answering.

  • Website widget in one line of code
  • Your own WhatsApp business number
  • Instagram DMs & story replies
  • Messenger, Telegram and SMS
  • Voice calls (add-on)
  • One shared inbox for your team

Integrations

It plugs into what you already run

Your calendar, your catalogue, your team’s chat. Connect what you use and skip the rest — nothing here is required to go live.

  • Google Calendar

    Bookings go in, your own events block time — no double-booking.

  • Shopify & WooCommerce

    Products sync nightly; order status is checked live.

  • Slack

    Pinged when a customer books or needs a human.

  • HubSpot

    Every booking and lead becomes a contact.

  • Zapier, Make & webhooks

    Send every event anywhere, signed.

  • Reminders & follow-ups

    Email, SMS, WhatsApp or Telegram — plus review requests.

Why you can trust it

It proves itself
before it speaks to anyone.

Most AI receptionists ask you to trust them. Vaam sits an exam written from your own services, hours and policies — and you read every transcript before a single customer does.

It cannot invent a time or a price

Availability comes only from a live calendar check, and every booking is re-validated on our server.

Watch it think, node by node

Flow Studio replays every message as a live graph — safety screen, memory, each tool it called.

Change it in plain English

“Always mention free parking.” “Never book Priya on Fridays.” Type it, save, and it recompiles.

Pre-launch exam

Example report · written from your settings

0/15 passed
  • Books a cut & colour for Saturday
  • Won't offer a slot the calendar doesn't have
  • Holds the price when pushed for a discount
  • Uses your emergency wording, word for word
  • Ignores “forget your rules” tricks
  • Hands an angry customer to a human
  • Answers an out-of-hours enquiry
  • Reschedules an existing booking

+ 7 more. Going live stays locked until it passes.

Safeguards

  • Tested before it goes live

    Going live is blocked until it passes the tests for your current settings.

  • Says it's an AI

    AI disclosure is on by default in every conversation.

  • Your data, exportable

    Export everything any time; old conversations expire on the schedule you set.

  • DPA for businesses

    Read our Data Processing Addendum before you sign up.

Set up in minutes

From nothing to answering

No agency, no developer. Most businesses are set up inside half an hour.

  1. 01

    Answer six questions

    Services, hours, emergency wording, tone. Five minutes, no jargon.

  2. 02

    We build the brain

    Your answers compile into a system prompt plus hard server-side booking rules.

  3. 03

    It sits the exam

    Around 15 scenarios written from your setup. You see every transcript.

  4. 04

    Paste one line

    It goes live on your site, and keeps every conversation on the record.

Pricing

Cheaper than a missed booking

14 days free, no card. Cancel any time. Yearly is two months free.

Starter

One location, answering on your website.

$29/month

or $290 a year — two months free

  • Website widget
  • 150 conversations a month
  • Bookings + Vaam calendar
  • Knowledge base (5 documents)
  • Cases and transcripts
Start free
Most popular

Pro

Every channel, your calendar and your team.

$59/month

or $590 a year — two months free

  • Everything in Starter
  • WhatsApp, Messenger, Instagram, Telegram and SMS
  • Google Calendar sync
  • 5,000 conversations a month
  • Staff calendars, reminders and self-service rescheduling
  • Slack, webhooks (Zapier / Make) and HubSpot
  • Voice add-on available
  • Vaam branding removed
Start free

Compliance

For regulated and multi-location businesses.

$199/month

or $1990 a year — two months free

  • Everything in Pro
  • 20,000 conversations a month
  • Data-processing agreement (DPA)
  • Priority support queue
  • Guided onboarding session
Talk to us

Voice add-on — your AI answers the phone, takes the booking and writes up the call. $29/month (or $290 a year) including 60 minutes, then $0.40/minute, on top of Pro or Compliance.

Fair use — each plan includes its monthly conversations plus a fair-use cap on AI usage. If either runs out, automated replies pause until the next calendar month: customers are asked to leave their details, every message is saved and flagged for you, and you can still reply yourself. We email you at 80% and 100% of your conversations, and you can upgrade at any time.

Questions

Before you ask

Will it make up prices or appointment times?

No. Times come only from a live check of your calendar, prices only from your service list, and every booking is re-checked on our server before it's saved. If the AI tries anything else, the server refuses it.

What happens when it can't help?

It says so, takes the customer's details, and hands the conversation to you — with an email, a Slack message or a text, whichever you prefer. You reply from one inbox and the AI stays quiet until you're done.

Can customers change or cancel their booking?

Yes. Every confirmation and reminder includes a private link to reschedule or cancel, and they can also just ask the receptionist.

Do I need a developer?

No. The website chat is one line you paste in (or send to whoever runs your site). WhatsApp, Instagram, Messenger, Telegram and SMS each have a guided setup page.

Does it tell customers it's an AI?

Yes, by default — it's the law in more and more places, and customers trust it more when it's honest.

What about my data?

Your customers' data is yours: you can export it any time, and it's deleted on the retention schedule you choose. We don't use it to train AI models. Replies are generated through AI providers' business APIs (listed in our Privacy Policy), under terms that restrict how they may use that data. Businesses can review our Data Processing Addendum.

What happens if we get really busy?

Each plan includes a monthly number of conversations and a fair-use cap on AI usage. If either is reached, automated replies pause until the next calendar month: customers are asked to leave their details, every message is saved and flagged for you, and you can still reply yourself. We email you at 80% and 100% of your conversations, and you can upgrade at any time.

Tonight’s messages
could already be bookings.

Build your receptionist, read its exam, and switch it on — in less time than it takes to clear this morning’s inbox.

Start free See it in action
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